Privacy policy

Clearline Umbrella Ltd is the organisation responsible for the personal information it receives through its recruitment and staffing enquiries. For privacy questions or requests, email admin@clearlineumbrella.com with “Privacy request” in the subject.

See company information for the registered office and company number.

The website provides information and email links. There are no enquiry forms, accounts, CV uploads, online bookings or payment facilities. Clicking an email link opens your email application; an email is only sent if you send it yourself.

The website does not install analytics, advertising pixels or third-party media embeds. Fonts, images and animation code are served with the website. The profile network is an illustrative animation using fictional portraits. It does not search a candidate database, assess visitors or make hiring decisions.

Your browser sends technical information, such as an IP address, requested page and browser details, to the server delivering the website. Server access information may be used for delivery, security and fault diagnosis. The hosting provider, log retention and any international processing must be confirmed before this local site is published.

Send CVs and recruitment enquiries to recruitment@clearlineumbrella.com. Emails may include your name, contact details, employer or business details, the content of your enquiry and correspondence. A candidate may also send a CV, employment history, relevant skills, qualifications, preferred roles, location and availability.

At a later recruitment stage, relevant identity, right-to-work, reference or role-specific information may be required. The information requested and the reason for requesting it should be explained at that stage. Please do not email identity documents, health information or other sensitive records in an initial enquiry.

If information comes from a referee, an employer or another source, the applicable source and categories of information must be explained to the individual. This policy does not authorise collecting unrelated information.

The recruitment information below describes the intended purposes and bases. Clearline must confirm that these match its operating model and records before this draft is used for live recruitment.

• Responding to enquiries: legitimate interests in responding to candidates and business contacts and discussing relevant requirements.
• Steps towards an agreement: where processing is necessary to take steps you request before a contract with you, or to perform that contract.
• Recruitment administration: legitimate interests in considering suitable candidates, communicating about opportunities and managing business relationships, balanced against individuals’ rights.
• Legal requirements: where processing is necessary to meet a specific legal obligation, such as an applicable right-to-work or record-keeping requirement.
• Consent: only for a specific, optional purpose explained when consent is requested. Consent may be withdrawn without affecting processing that was lawful before withdrawal.

Special-category information or criminal-offence information requires an additional applicable condition and safeguards. An initial enquiry is not blanket consent for those checks, marketing or sharing information with employers.

Relevant information may be handled by authorised Clearline personnel and service providers supporting email, IT or recruitment administration. Appropriate information may be shared with a prospective employer or hirer for an agreed recruitment purpose and with the permissions and safeguards applicable to that process. Legal or regulatory disclosures may be required by law.

The company must confirm the actual providers and recipient categories, how candidate introductions are authorised, and any arrangements for references or checks. The website itself does not send CVs or contact details to a third party.

This website’s code and self-hosted assets do not make requests to an overseas analytics or advertising service. Email, hosting or recruitment providers may nevertheless process information outside the UK, depending on the providers the company selects.

Provider locations and any applicable adequacy arrangements or transfer safeguards are awaiting confirmation. The final notice must explain relevant transfers and how to obtain information about safeguards before those arrangements are relied on.

Recruitment and enquiry information should be kept only for as long as needed for the stated purpose. Relevant criteria include whether an enquiry or opportunity remains active, whether the information is still accurate and useful, applicable statutory record-keeping duties, and the need to establish, exercise or defend legal claims.

Clearline keeps CVs and recruitment enquiries for 6 months. This is the company’s retention period for those records; the static website does not store CVs or automatically delete email messages. Retention arrangements for assignment records, statutory records and server logs are separate.

The website’s privacy preference is valid for 90 days and is not used after expiry. See the cookie policy for its exact purpose and storage details.

Share only information relevant to your enquiry. Email is handled by your email provider and Clearline’s mailbox provider under their respective arrangements. No method of communication is completely risk-free; ask for an appropriate way to provide sensitive documents if they are needed.

Providing an initial enquiry is voluntary. Without relevant contact or role information, Clearline may be unable to respond or consider an opportunity. If information becomes legally or contractually required at a later stage, the requirement and consequences of not providing it should be explained then.

Depending on the circumstances and the lawful basis, you may have rights to access your information, correct inaccuracies, request erasure or restriction, and receive or transfer certain information. These rights are not absolute and applicable exceptions may apply.

Your right to object: you may object to processing based on legitimate interests. You may object to direct marketing at any time. If a purpose relies on consent, you can withdraw that consent at any time.

Email admin@clearlineumbrella.com to make a request. Clearline may need proportionate information to verify your identity. Please do not send identity documents unless an appropriate method has been agreed. Requests must be handled within the applicable statutory time limits.

The animated matching story is a visual explanation only. This website does not make automated recruitment decisions, profile candidates or determine eligibility for a job. Any separate recruitment systems and decision-making arrangements must be covered by the company’s confirmed recruitment privacy information.

Contact admin@clearlineumbrella.com or see complaints and feedback if you have a concern. You can also complain directly to the UK Information Commissioner’s Office through ico.org.uk/make-a-complaint; you do not have to complete Clearline’s complaints process first.

This page is dated so you can see when it was last updated. Material changes to processing must be reflected in the information provided to the people concerned.